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Health Care Management and Coordination System

8/22/2025
$122,000,000
Washington

Washington HCA

Buyer seeks vendors to implement an Epic-based Health Care Management and Coordination System for state health facilities and providers. The RFP has three separate scopes of work: Systems Integrator to implement and host the EHR solution, Provider Support to manage outreach and onboarding, and Implementation Support to provide project management and technical assistance. The solution will serve DSHS, DOC, and HCA facilities across Washington state based on shared and individual agency needs.

  • 6/18/2025 - Pre-proposal conference
  • 6/27/2025 - 1st round Q&A submission deadline
  • 8/8/2025 - Letter of intent to propose due
  • 8/22/2025 - Proposal Due Date
  • 10/20/2025 - Vendor selection period
  • 2/1/2026 - Contract start date
  • Systems Integrator: Experience with Epic EHR for inpatient, outpatient, and revenue cycle
  • Systems Integrator: 10+ Epic implementations in last 10 years
  • Systems Integrator: Annual revenue greater than $150M for last 7 years
  • Provider Support: Experience with publicly funded outpatient clinics serving underserved populations
  • Provider Support: Experience with Indian Health Care Providers
  • Provider Support: Experience with behavioral health and substance abuse facilities
  • Provider Support: Experience with long-term care facilities
  • Provider Support: Experience with county and local jails
  • Provider Support: Annual revenue exceeding $50M
  • All vendors: Not in active litigation with State of Washington
  • Implement Epic Enterprise EHR solution for state health facilities
  • Host and maintain the HCMACS Enterprise EHR solution
  • Manage provider outreach and onboarding onto the EHR system
  • Configure Epic for inpatient care venues
  • Configure Epic for outpatient care venues
  • Implement Epic's Revenue Cycle Management capabilities
  • Support project management and governance activities
  • Provide technical support throughout implementation
  • Develop integrations for HHS Coalition agencies
  • Maintain ongoing management of provider relationships