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Cost Allocation Consulting Services

8/13/2025
$60,000 annually
Juneau, Alaska

City and Borough of Juneau

Buyer seeks a qualified consultant to develop and maintain cost allocation and indirect cost rate plans for the City & Borough of Juneau Budget Manager's Office. The consultant will evaluate current practices and create a suite of plans including a full cost allocation plan, federally compliant cost allocation plan, capital project indirect cost rate, Marine Passenger Fee allocation plan, and a federally negotiated indirect cost rate for the airport. Buyer aims to improve clarity, transparency, and compliance with federal and state requirements while optimizing indirect cost recovery opportunities.

  • 7/9/2025 - Pre-Proposal Meeting
  • 8/13/2025 - Proposal Due Date
  • 10/31/2026 - Initial Project Completion
  • North America-based firm available during Alaska business hours
  • Experience providing cost allocation services for similar-sized governments
  • Five years experience developing internal cost allocation plans
  • Expertise in Federal Cost Principles (2 CFR Part 200)
  • Experience developing federally approved indirect cost rates (NICRA)
  • Knowledge of capital improvement budgeting practices
  • Experience with revenue allocation for restricted funding sources
  • Documented strategic and proficient management style
  • Project management capacity with qualified staff
  • Ability to explain complex concepts to non-technical audiences
  • Develop comprehensive internal central service cost allocation plan
  • Create OMB-compliant cost allocation plan for federal grant programs
  • Develop indirect cost rate methodology for capital improvement projects
  • Create Marine Passenger Fee allocation plan for administrative costs
  • Prepare federally negotiated indirect cost rate for Juneau International Airport
  • Evaluate current cost allocation practices and recommend improvements
  • Propose simplified allocation methodologies that prioritize transparency
  • Calculate defensible internal indirect cost rate for capital projects
  • Prepare documentation sufficient for federal audit and approval
  • Develop user-friendly documentation and training materials
  • Present plans to key staff with comparison to prior year costs
  • Structure electronic files with clear organization and documentation
  • Ensure compliance with 2 CFR Part 200 (Uniform Guidance)
  • Support negotiation process for federally approved indirect cost rate
  • Allocate costs in accordance with GAAP, GASB, and AICPA standards
  • Analyze indirect cost recovery opportunities from state and federal sources
  • Address Marine Passenger Fee constraints per CLIA settlement agreement
  • Provide all deliverables in both editable and non-editable formats
  • Deliver cost models with unlocked formulas and visible cell references
  • Update plans annually to inform subsequent fiscal year budgets