Enterprise Content Management System

Minnesota State

Buyer is seeking a vendor to provide an Enterprise Content Management system with electronic forms and workflow automation for up to 33 institutions. The system must replace the current Hyland Perceptive Content system hosting approximately 150 million pages and 800 e-forms. Buyer requires migration capabilities, integration with existing systems, and robust security features. The contract will be for five years with each institution responsible for their proportional costs.

• 8/4/2025 - Proposal Due Date
• 10/1/2025 - Contract negotiation deadline
• 11/1/2025 - Contract start date

• SOC 2 or NIST 800-53 cybersecurity framework compliance
• FERPA, HIPAA, and Minnesota Government Data Practices Act compliance
• Support for browser-based access meeting WCAG 2.1 AA standards

• Provide ECM system with electronic forms and workflow automation
• Support migration of 175 million files from existing system
• Integrate with Workday and Microsoft 365
• Ensure ADA/WCAG 2.1 compliance across all interfaces
• Implement security controls compliant with FERPA and MGDPA
• Configure automated document import and OCR processing
• Design and implement electronic forms with conditional logic
• Establish multi-tier administrative permissions across 33 institutions
• Provide eSignature capabilities integrated with forms and workflows
• Deliver administrator training for up to 100 campus managers