Comprehensive Facilities Condition Assessment

City of El Paso De Robles

Buyer seeks a qualified firm to conduct a comprehensive facilities condition assessment of City-owned buildings and infrastructure. The assessment will evaluate physical conditions, identify maintenance needs, and provide long-term capital planning requirements. Data will be integrated into OpenGov's Cartegraph Asset Management platform to enable strategic planning, budgeting, and lifecycle management of facilities. The selected firm will perform thorough assessments, evaluate current conditions, estimate remaining useful life, and provide recommendations.

• 6/24/2025 - RFP Issued
• 8/4/2025 - Proposal Due Date
• 8/15/2025 - Proposal Evaluation Ends
• 8/18/2025 - Potential Virtual Interviews
• 9/16/2025 - Award Contract

• Multiple years of related experience executing facility condition assessments
• Qualified engineering firm or equivalent to provide professional services

• Conduct on-site structural, architectural, mechanical, electrical, plumbing systems assessment
• Evaluate and assign condition ratings compatible with Cartegraph's asset index
• Calculate Overall Condition Index, risk scores, and current replacement values
• Identify maintenance, repairs, and replacement needs with prioritization
• Create detailed cost estimates for all identified repairs and upgrades
• Recommend energy efficiency and environmental enhancements
• Document equipment specifications, including manufacturer, model, and serial numbers
• Format and map collected data for Cartegraph platform integration
• Prepare facility-specific condition assessment memos with recommendations
• Develop capital planning summaries and prioritization matrices