City of Cathedral City

Buyer seeks to upgrade the Audio/Visual systems in the Council Chambers and Study Session Conference Room. The project aims to enhance system functionality, simplify setup, improve user experience, and enable integration across various conference rooms. The upgrade includes audio systems, video systems, control systems, displays, and integration with existing tools.

• 6/30/2025 - Open-House Site Walk-Through
• 7/10/2025 - Questions Deadline
• 7/17/2025 - City Response to Questions
• 7/31/2025 - Proposal Due Date
• 8/4/2025 - Company Interviews
• 8/14/2025 - Final Proposal Evaluation
• 9/10/2025 - Award of Contract

• Conduct comprehensive assessment of current A/V systems
• Provide detailed design diagrams of proposed upgrades
• Remove and properly dispose of old A/V equipment
• Install new audio systems with microphones and speakers
• Install 4K video broadcasting and recording solution
• Implement Crestron control system integration
• Provide software/hardware for streaming and broadcasting
• Install large 4K displays to replace projectors
• Configure GUI for controlling A/V systems
• Integrate audio-visual systems across different meeting spaces
• Supply detailed documentation and wiring labels
• Provide staff training on new system operation
• Deliver one year of full system support
• Ensure integration with existing voting systems
• Configure audio solution for desk phones
• Install digital signage for meeting information
• Implement speaker timer solution for displays
• Provide NDI video source integration
• Create electronic nameplate solution for dais
• Deliver uncompressed control system source code