Electronic Health Record System

Kane County Purchasing Department

Buyer seeks a qualified vendor to implement a HIPAA-compliant electronic health record system specific to local public health operations. The system must enable connectivity to state and local systems, streamline medical records management, and provide patient scheduling capabilities. Buyer wants to move away from paper charting to a fully integrated, user-friendly system capable of tracking and documenting all patient interactions.

• 7/21/2025 - Deadline for Exceptions and Inquiries
• 7/30/2025 - Proposal Due Date

• Qualified, authorized, and experienced in public health-focused EHR systems
• Understanding of local governmental public health
• Experience with HIPAA-compliant systems
• Ability to provide billing solutions or interface capability

• Implement HIPAA-compliant EHR specific to local public health operations
• Provide cloud-based Software as a Service platform with secure remote access
• Facilitate bi-directional connections to ICare, Labcorp, and UI Laboratory testing
• Develop patient portal with records access and appointment scheduling
• Enable electronic prescription writing and claims billing submission
• Import data from various file formats including SQL database
• Build custom forms and implement patient signature capability
• Provide training for staff prior to go-live date
• Ensure system interfaces with billing solutions
• Deliver patient appointment reminder system via online chart and text