Fleet Management Comprehensive Operations & Technology Analysis/Review

Sedgwick County

Buyer seeks a comprehensive analysis and review of its Fleet Management Department operations. The review will cover fleet charges, maintenance scheduling, equipment life cycle, fuel tracking, and oil dispensing tracking operations. Buyer also wants its management software reviewed and compared with industry best practices. The Fleet Management Department is responsible for maintaining, repairing, fueling, and replacing nearly 770 vehicles and related equipment.

• 6/26/2025 - Questions and clarifications submitted deadline
• 7/1/2025 - Addendum Issued
• 7/15/2025 - Proposal Due Date
• 7/16/2025 - Evaluation Period
• 8/7/2025 - Board of Bids and Contracts Recommendation
• 8/13/2025 - Board of County Commission Award

• Minimum five years' experience in providing similar services
• Understanding of industry standards and best practices
• Experience managing projects of comparable size and complexity
• Knowledge of and compliance with applicable laws
• Capacity to acquire required bonds, escrows or insurances

• Analyze fleet charges and set-aside funds structure
• Evaluate maintenance scheduling processes against industry standards
• Assess equipment life cycle tracking and replacement schedules
• Review fuel usage tracking systems and recommend improvements
• Analyze oil dispensing tracking procedures
• Evaluate current fleet management software effectiveness
• Identify software inefficiencies and potential alternative solutions
• Compare fleet practices with industry benchmarks
• Develop detailed recommendations for operational improvements
• Prepare cost-benefit analysis for proposed changes