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Summer Camp Software
7/14/2025
-
Colorado Springs, CO
City of Colorado Springs
Buyer is seeking information on software solutions to replace their current summer camp paperwork system. Buyer wants to streamline camper registration, medical forms, waivers, staff onboarding, and parent communications. Buyer requires the solution to support mobile access, health records, multiple languages, and text alerts. Buyer will use responses to understand industry standards and available solutions for potential future procurement decisions.
- 6/12/2025 - RFI Issue Date
- 6/23/2025 - Question Submission Deadline
- 7/14/2025 - Proposal Due Date
Refer to RFP
- Provide mobile-accessible software for camp operations
- Implement online registration capabilities
- Integrate electronic health records functionality
- Support multiple languages for diverse users
- Enable text message alerts to parents
- Allow two-way parent communication with documentation
- Develop comprehensive reporting tools
- Track multiple camp sites/locations
- Create adaptable system for changing licensing requirements
- Implement login system with QR code/PIN verification
- Ensure ADA/HIPAA compliance for health information
- Support SSO/MFA authentication protocols
- Maintain cybersecurity with SOC2 certification
- Provide breach notification protocols
- Allow guardians to update personal information
- Filter reports from participant profiles
- Integrate default login options for guardians
- Comply with Colorado Privacy Law requirements
- Implement secure data disposal methods
- Conduct regular vulnerability assessments
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