Email Collaboration Suite Request for Information

National Archives and Records Administration

Buyer seeks information about approaches and commercially available software products for managing desktops including collaboration, productivity suite, mobile device management, records management, and desktop security. Buyer currently uses Gmail and Google Apps with over 3400 active users generating over 4.3 million emails yearly. Buyer requires a comprehensive cloud-based suite that offers greater government data protection and robust compliance capabilities for email archiving and records management.

• 6/13/2025 - Original Published Date
• 7/11/2025 - Proposal Due Date
• 7/26/2025 - Original Inactive Date

• Must provide total solution for email, collaboration, and records management
• Solution must be FedRAMP authorized
• Must meet all Federal statutory guidelines and requirements

• Implement email archiving for Capstone compliance
• Provide email data export capabilities in various formats
• Migrate legacy email data to new platform
• Configure robust records management with metadata capture
• Implement advanced search and autocategorization features
• Deploy cloud-based solution with enhanced government data protection
• Set up eDiscovery and content search tools
• Configure in-place records classification within email services
• Implement comprehensive mobile device management solution
• Integrate identity verification and zero trust security