Event Management Services and Registration for GOVBUY 2025

New York State Office Of General Services

Buyer seeks a qualified contractor to provide event management and support services for GOVBUY 2025. This two-day expo and conference will be held November 20-21, 2025 at Empire State Plaza in Albany. Buyer requires comprehensive services including planning, marketing, registration, booth management, and on-site support for 1,750+ participants and 275+ exhibitors. The event aims to maximize the value of New York State's centralized contracting portfolio.

• 6/18/2025 - Deadline for Submission of Bidder Questions
• 6/25/2025 - OGS Issues Response to Written Questions
• 7/7/2025 - Proposal Due Date
• 11/20/2025 - GOVBUY Event Dates

• Must be a NYS certified MWBE, SDVOB, or NY Small Business
• Must have three consecutive years experience providing event management services

• Plan and coordinate GOVBUY 2025 event at Empire State Plaza
• Create event branding, marketing, and registration systems
• Develop mobile application with navigation and scheduling features
• Provide badge printing and on-site registration services
• Set up minimum 275 exhibitor booths with tables and equipment
• Manage event reception for approximately 120 attendees
• Provide catering services for 1,750+ participants
• Capture photo/video documentation and session recordings
• Coordinate session scheduling and classroom management
• Prepare post-event analysis and transition materials to OGS