New York State Office Of General Services

Buyer seeks a qualified contractor to provide event management and support services for GOVBUY 2025. The two-day event will be held November 20-21, 2025 at the Empire State Plaza in Albany, NY. The contractor will be responsible for comprehensive event management including registration, logistics, and on-site support. This procurement targets New York State certified M/WBE, SDVOB, or small businesses.

• 6/18/2025 - Deadline for Submission of Bidders' Questions
• 6/25/2025 - OGS Issues Responses to Written Questions
• 7/7/2025 - Proposal Due Date
• 11/20/2025 - GOVBUY Event Date

• NY State certified minority, woman, or service-disabled veteran-owned business, or NY small business
• Three consecutive years experience providing event management services for similar events

• Manage GOVBUY 2025 two-day event at Empire State Plaza
• Provide comprehensive registration services for attendees
• Coordinate venue logistics and space management
• Handle event marketing and promotional activities
• Develop and implement event scheduling
• Provide on-site staff and management during event
• Manage vendor/exhibitor coordination and space allocation
• Develop digital event materials and resources
• Provide technical support for presentations and activities
• Handle post-event reporting and analytics