Clinical Trials Matching Software

UT Southwestern Medical Center

Buyer seeks software to match patients with appropriate clinical trials by scanning electronic medical records. The solution must process both structured and unstructured data, including clinical notes and lab results, using NLP and OCR technologies. Buyer requires a user-friendly interface accessible to users with varying levels of technical expertise, with comprehensive reporting capabilities and integration with existing systems like Epic.

• 5/23/2025 - RFP Open Date
• 6/27/2025 - Proposal Due Date

• SOC 2 Report or similar security assessment
• TX-RAMP certification if applicable
• Experience with academic medical center implementations
• Ability to meet security and accessibility requirements

• Scan EMR for patients qualifying for available clinical trials
• Process structured and unstructured clinical data using NLP
• Extract text from scanned documents and PDFs using OCR
• Match many patients to one study or one patient to many studies
• Interface with Epic, Velos, and Huron eResearch systems
• Generate comprehensive patient matching reports
• Provide details on why patients meet or fail protocol eligibility
• Enable communication through Epic or other platforms
• Implement role-based user access security controls
• Provide data flow and security documentation