State University Of New York (Suny) College Of Optometry

Buyer seeks a comprehensive event management solution for planning and creating professional events with seamless registration and payment collection. The system must handle up to 1,600 registrations and support in-person, virtual, and hybrid events. Required features include customizable registration websites, secure payment processing, automated communications, mobile check-in capabilities, and integration with third-party conferencing platforms.

• 6/27/2025 - Proposal Due Date

• Create professional registration websites with customizable forms and branding
• Implement secure online payment collection with multiple payment options
• Develop mobile app for quick guest check-in using tablets or smartphones
• Enable printing of professional name badges with custom designs
• Set up automatic confirmation emails and reminder communications
• Configure real-time registration tracking with easy-to-read reports
• Integrate with third-party audio and video conferencing platforms
• Support in-person, virtual, and hybrid event formats
• Enable collection of dietary restrictions and session preferences
• Track attendance for sessions and activities throughout events
• Handle last-minute registrations and walk-ins seamlessly
• Generate real-time reports on check-ins and attendance numbers
• Support up to 1,600 registrations per event
• Provide technical support and assistance for all system functions
• Implement smooth check-in experience across all event types