City Of Philadelphia Office Of Human Resources

Buyer seeks a commercial printing and graphic design firm to create and produce 2026 Open Enrollment materials. The project includes designing and printing materials for 6,400 active employees and 1,400 retirees. Deliverables include enrollment guides, postcards, and newsletters with specific design requirements. The contractor must provide experienced project management, attention to detail, and on-time delivery of all materials.

• 6/10/2025 - Applicant Questions Due
• 6/16/2025 - Answers Posted on eContract Philly
• 6/23/2025 - Proposal Due Date
• 7/9/2025 - Applicant Interviews/Presentations
• 7/21/2025 - Applicant Selection
• 8/1/2025 - Contract Execution
• 8/30/2025 - Commencement of Work

• Commercial print production as primary business
• Offer graphic design services meeting City's branding expectations
• Must not be a third-party vendor
• Ability to manage postage and mailing process end-to-end

• Design and produce 2026 Open Enrollment guides for active and retired employees
• Create new distinctive look, color palette, and refresh layout for materials
• Manage extensive rounds of edits and revisions to existing multipage Enrollment Guide
• Design and print 6,400 Open Enrollment postcards with digital addressing
• Design and print 6,400 Open Enrollment newsletters with mailing services
• Create interactive PDF documents with functional hyperlinks and navigation
• Reformat and resize guides for retired employees while maintaining consistent branding
• Deliver print-ready electronic files and handle print production
• Provide fulfillment and mailing services with pre-sort capabilities
• Meet weekly with City project team from July through October