College of Charleston

Buyer seeks a vendor to provide and implement event management and communication software. The contract spans five years with annual renewals. Security and data protection are high priorities, requiring documented policies for access control, disaster recovery, and encryption. Buyer requires verification of vendor experience through references and security certifications.

• 5/29/2025 - RFP Opening Date
• 6/19/2025 - Proposal Due Date

• Must provide references from three current customers with similar services

• Implement event management software system
• Provide data security and encryption at rest and during transmission
• Establish disaster recovery and business continuity plans
• Support multi-year licensing over a five-year contract period
• Ensure compliance with security and information access protocols
• Develop user authentication and authorization controls
• Implement incident response procedures
• Provide system integration with existing platforms
• Offer ongoing technical support and maintenance
• Train staff on software usage and administration