Woodmen Hills Metropolitan District

Buyer seeks a robust, efficient, and easy-to-use point-of-sale system for parks and recreation department operations. The system must handle member check-ins, facility access, membership registration, facility reservations, program management, and financial reporting. Buyer requires integration capabilities with Tyler Technologies financial software and ability to provide comprehensive training for staff. The system must include website functionality meeting Colorado accessibility requirements.

• 4/25/2025 - Release of RFP
• 5/12/2025 - Question Period Start
• 5/16/2025 - Question Period End
• 5/19/2025 - Response to Questions
• 6/13/2025 - Proposal Due Date
• 6/26/2025 - Award by Board of Directors
• 6/27/2025 - Notice to Proceed
• 12/10/2025 - Complete Rollout

• Implement member check-in system with mobile/ID card scanning capabilities
• Develop remote door access control for multiple recreation facilities
• Create online membership registration with e-signature and document upload
• Establish facility and park reservation system with approval workflow
• Design program management with roster capabilities and notification system
• Integrate with Tyler Technologies financial software
• Implement multiple payment types with separate credit card fee options
• Create robust financial reporting for memberships, programs, and concessions
• Develop member communication tools through the platform
• Build accessible website meeting Colorado state requirements