Emergency Services Workforce Management/Time and Attendance Application

Orange County Fire Authority

Buyer is seeking proposals for a comprehensive workforce management and time attendance application to replace current systems. The solution must streamline scheduling, track personnel availability and certifications, facilitate shift distributions, manage overtime, and provide real-time management tools. Buyer requires a system that will integrate with existing software applications and ensure compliance with labor agreements and departmental policies.

• 5/13/2025 - RFP Issue Date
• 5/29/2025 - Pre-Proposal Conference
• 6/2/2025 - Deadline for Questions
• 6/12/2025 - Proposal Due Date

• Five years experience providing comparable software applications
• Proven outcomes of functionality and workflows that support requirements
• Professional licenses/certifications required for service type
• Not under suspension or debarment by government agencies
• Resources and staff to provide ongoing system support
• Knowledge of modern platforms and integration tools

• Provide cloud-based emergency services staffing and workforce management solution
• Convert existing data from legacy system to new software
• Implement automated shift scheduling for fire suppression and emergency personnel
• Support time tracking and attendance across different employee classifications
• Enable staff qualification and certification tracking
• Provide integration with existing HR and payroll systems
• Automate complex staffing rules governed by labor agreements
• Develop user-friendly web and mobile interfaces
• Deliver comprehensive training for system administrators and end users
• Provide 24/7/365 technical support and maintenance