Lexington Public Schools

Buyer seeks proposals for High School Yearbook Publishing Services. The service includes printing 850 yearbooks of 288 pages plus a 36-page color supplement. Buyer requires a full-featured web-based creation tool with specific capabilities including facial recognition, portrait flow, and index building. The contract term is for three years from July 2025 through June 2028.

• 5/5/2025 - RFP Release Date
• 5/20/2025 - Questions Due
• 5/22/2025 - Amendments Posted
• 5/27/2025 - Proposal Due Date
• 5/28/2025 - Proposer Presentations
• 7/1/2025 - Contract Term Start

• Proposer must have served similar size schools for three consecutive years
• Proposer must not have defaulted on contracts within last three years
• Proposer must be registered to do business in Massachusetts
• Proposer must hold all applicable State and Federal permits

• Provide web-based yearbook creation software
• Deliver facial recognition technology for identifying students in photos
• Provide index building feature for comprehensive yearbook indexing
• Create custom embossed yearbook covers with silkscreen inks and foil
• Deliver portrait flow technology for arranging student photographs
• Produce full-color yearbooks with Smyth sewn binding
• Offer online ordering system for parents to purchase yearbooks
• Provide marketing support and materials to promote yearbook sales
• Deliver complete yearbooks by May 1 each contract year
• Conduct presentation and training for yearbook staff