Washington County Purchasing Department

Buyer seeks to procure an election management solution to replace an outdated system and combine multiple tools into one integrated platform. The solution must address election worker management, polling place management, inventory tracking, and incident response. Buyer requires secure cloud storage with unlimited user licenses and ongoing support for three years after implementation.

• 4/30/2025 - Pre-Quotation Conference
• 5/7/2025 - Substitution Request Deadline
• 5/21/2025 - Proposal Due Date
• 9/19/2025 - System Delivery/Installation Deadline

• Previous experience implementing comparable solutions for election offices within continental United States

• Create and maintain election worker database with assignment capabilities
• Implement polling place management system with equipment tracking
• Develop inventory management system with barcoding technology
• Build real-time incident response module with troubleshooting guidelines
• Design interactive election worker portal for training and scheduling
• Implement secure cloud storage within continental US
• Create communication system for mass text/email notifications
• Track payroll across all election worker assignments
• Map geographical proximity of workers to polling locations
• Provide ongoing support including bug fixes and configuration updates