Ohio Department of Mental Health and Addiction Services

Buyer seeks a qualified contractor to provide a grant-centric financial reporting software solution for collecting and reporting state and federal grant financial information. The solution will be used by OhioMHAS and County Boards across Ohio to replace the current complex Excel-based 040 submission process. Buyer needs the software to track funding sources, unused grant funds, and carryover between fiscal years while integrating with existing state systems.

• 5/19/2025 - Proposal Due Date
• 8/15/2025 - Solution implementation target date

• Software solution currently used by other state or federal agencies
• Ready to quickly engage resources and begin work
• Not subject to unresolved finding for recovery under ORC 9.24

• Provide grant-centric financial reporting software solution
• Configure and customize software to meet state requirements
• Integrate with cybersecurity standards and single sign-on
• Support FedRAMP certification requirements
• Document project scope, requirements, and detailed project plan
• Provide project leadership and IT development resources
• Develop user training materials for OhioMHAS and County Boards
• Establish ongoing post-implementation support framework
• Integrate with existing web-based access portals
• Support data migration from existing 040 reporting processes
• Create tracking capabilities for unused grant funds and carryover
• Deliver use-case assessment and documentation
• Conduct testing and defect resolution cycles
• Perform seamless integration with state systems
• Develop testing support and quality assurance processes
• Execute change management planning and implementation
• Support formal go-live event preparations
• Replace complex Excel-based 040 submission process
• Enable tracking of federal and state funding sources
• Provide reporting capabilities for limited outcome information