Port of Seattle

Buyer is seeking a vendor to provide Utility Bill Consolidation and Payment Services for the Port of Seattle, including Seattle-Tacoma International Airport and waterfront properties. The service will manage approximately 350 utility invoices monthly with an annual expenditure of $20 million. Buyer requires a searchable database, bill auditing, payment processing, and online system access to help various departments manage utility information efficiently.

• 5/2/2025 - Proposal Due Date

• Provide searchable database with scanned utility bill images
• Process consolidated bill payments at least twice weekly
• Audit bills for errors, duplicates, and unusual charges
• Implement online system with user access controls
• Migrate historical data from previous system
• Verify bills through automated error detection routines
• Create downloadable files compatible with client's accounting system
• Provide timely technical support for system issues
• Negotiate with providers regarding late fees
• Generate customizable reports with filtering capabilities