City of Champaign

Buyer seeks proposals for the comprehensive purchase, installation, and implementation of GPS/AVL units for its Public Works fleet of 75-100 vehicles. Buyer intends to establish a three-year service agreement for a system providing real-time vehicle tracking, data archiving, and integration with existing management systems. The solution must include hardware installation, software implementation, training, and ongoing technical support.

• 4/12/2025 - RFP Issue Date
• 4/29/2025 - Deadline for Questions
• 5/2/2025 - Proposal Due Date

• System reliability better than 95 percent
• 24/7 technical support capability
• Ability to track 75-100 vehicles simultaneously
• Minimum 1-year warranty on all hardware
• Experience with municipal fleet tracking systems

• Provide comprehensive hardware/software for AVL/GPS tracking of 75-100 vehicles
• Implement real-time vehicle tracking with less than five-minute refresh
• Install tamper-resistant GPS units on various Public Works vehicles
• Create geo-fencing capabilities with boundary alerts
• Develop web-based access system with customizable reporting features
• Integrate with existing Brightly work order management system
• Enable tracking of vehicle attachment functions like spreaders and plows
• Provide data archiving with minimum 30-day historical view capability
• Deliver mobile application accessible through tablets and smartphones
• Conduct turn-key installation and comprehensive staff training