Village of Fox River Grove

Buyer seeks a contract liaison to support its Special Events Commission. The liaison will help plan, coordinate, and execute approximately nine community events throughout the year. Responsibilities include meeting attendance, event logistics, marketing, sponsorship management, and on-site event coordination. The position serves as the primary coordinator between the Commission, Village departments, and community stakeholders.

• 4/23/2025 - Proposal Due Date

• Experience in event planning
• Community engagement experience
• Volunteer coordination experience
• Marketing experience
• Strong communication and organizational skills

• Attend all Special Events Commission meetings
• Develop event concepts and timelines with Commissioners
• Oversee logistical planning and implementation from concept to completion
• Coordinate with Village departments for regulatory compliance
• Create marketing materials including flyers and social media content
• Identify sponsorship opportunities and manage business outreach
• Serve as lead coordinator at approximately nine annual events
• Track event expenditures and ensure alignment with procurement guidelines
• Recommend improvements based on feedback and experience
• Coordinate volunteer management during events