Jefferson County Public Schools

Buyer seeks a modern, scalable, and intuitive Facilities Maintenance Management System to replace current Oracle PeopleSoft with ALM. Buyer requires a cloud-based SaaS solution to manage facilities ticketing, asset tracking, preventive maintenance, and inventory management. The system must integrate with Workday ERP platform and support over 150 school sites and 25 support facilities. Buyer particularly values solutions with potential expansion to ITSM functionalities.

• 4/8/2025 - Proposal Due Date

• Implement cloud-based facilities ticketing and routing system
• Configure asset lifecycle and maintenance tracking functionalities
• Set up preventive maintenance scheduling system with alerts
• Develop centralized inventory management with warehouse operations support
• Build chemical inventory tracking with hazard data compliance
• Create tool and vehicle checkout system
• Design approval workflows based on ticket type and cost
• Integrate with Workday ERP platform
• Establish role-based security with FERPA compliance
• Develop operational and compliance reporting dashboards