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Document Scanning and Digitization Services
3/25/2025
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White Plains, NY
New York Power Authority
The buyer seeks to establish contracted agreements with suppliers for document scanning and digitization services. The project includes digitizing hardcopy records and high-value documents across power plants and Canal sites. The buyer requires scanning, OCR, metadata creation, quality control, and secure document handling. The contract will be for a five-year period with projects issued on an as-needed basis.
- 3/25/2025 - Proposal Due Date
- 5/1/2025 - Contract Start
Refer to RFP
- Scan and digitize hardcopy records and high-value documents
- Provide OCR and searchable PDFs
- Create metadata spreadsheets for scanned files
- Implement quality control procedures
- Securely transport and handle original documents
- Deliver scanned documents securely
- Provide project management and progress tracking
- Assist with White Plains office relocation document reduction
- Offer change management consulting for records management
- Support scanning at multiple NYPA and Canal Corporation locations