Montgomery County

The buyer is seeking an experienced Event Management Company to coordinate all aspects of execution for annual events sponsored by Child Welfare Services. The buyer anticipates sponsoring up to 7 events per fiscal year, each hosting approximately 75-150 persons, except for the Supervisors' Retreat which hosts 25-30 persons. The contractor will be responsible for all aspects of event planning, execution, and post-event analysis. Services include venue selection, vendor management, on-site supervision, and budget development.

• 10/23/2024 - Optional Pre-Submission Conference
• 11/21/2024 - Proposal Due Date

• Proven capability to perform work on schedule and with quality
• Knowledge, skills, and experience relevant to implementing event logistics
• Creative meeting/event planning experience, specifically for County/City Government events
• Experience working with non-profit organizations

• Develop and manage event planning timeline
• Identify and contract with appropriate venues
• Manage selection and contracting of service vendors
• Provide on-site supervision and event flow management
• Create logistics, program, and contact lists
• Coordinate with vendors on access, placement, timing, and payment
• Develop event budgets
• Create and manage event registration
• Participate in planning committee meetings
• Provide post-event analysis and reporting