Selection of a Firm for the Development of a Facilities and Administrative Cost Rate Program

Kent State University

The buyer is seeking proposals from qualified firms to prepare, negotiate and defend a Facilities and Administrative (F&A) rate proposal. The proposal must be based on financial and statistical data for the fiscal year ending June 30, 2025. It must comply with Uniform Guidance 2 CFR 200.414. The buyer expects the vendor to take the lead role in preparing the F&A rate proposal. The final draft of the proposal is due by November 15, 2025.

• 10/14/2024 - RFP Issued
• 10/21/2024 - Deadline to Submit Questions
• 10/25/2024 - University Response to Vendor Questions
• 11/1/2024 - Proposal Due Date
• 12/15/2024 - Contract Award Announcement
• 1/1/2025 - Contract Inception

• Review existing financial system and accept information from Banner formats
• Provide detailed data requests for required information
• Complete a space survey including review of current space records
• Review depreciation computations and capitalization policies
• Complete calculations for F&A rate and review with University personnel
• Prepare all necessary documents for standard F&A submission package
• Submit F&A proposal to DHHS to negotiate F&A rates
• Review F&A rate calculation with University staff and senior management
• Negotiate with DHHS on behalf of the University