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Agenda Management System
10/8/2024
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Bell Gardens, CA
City of Bell Gardens
Buyer seeks an integrated agenda management system to enhance coordination and expand public access. The system should migrate existing data, provide workflow management, and enable live streaming. Buyer requires cloud-based access, document management, and integration with existing systems. The solution should support City Council and Commission meetings while complying with the California Brown Act.
- 9/24/2024 - RFP Release Date
- 10/8/2024 - Proposal Due Date
- 10/14/2024 - City Council Recommendation of Award
- Have at least five successful implementations in similar scope or size in last 12 months
- Provide on-call support 24/7/365 for urgent matters
- Engineering, support and technical staff located within continental United States
- Designate technical and project support representative for first two years
- Implement integrated, configurable, automated agenda management system
- Provide agenda management workflow with approval processes
- Deliver minutes meeting management functionality
- Implement document management and video storage capabilities
- Enable live and on-demand video and audio streaming
- Integrate with Laserfiche electronic document management system
- Migrate existing data from Granicus (NovusAgenda) and other systems
- Provide cloud access with security controls and unlimited storage
- Enable automated workflow for agenda item preparation and tracking
- Implement version control for agenda items and track changes
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