City of Healdsburg

The buyer seeks a comprehensive agenda management software solution to streamline operations for Boards and Commissions. The system must adhere to Brown Act and Maddy Act requirements. It should offer efficient creation, editing, and publication of agendas and minutes. The software must enhance Board and Commission management and provide a user-friendly public portal. The buyer requires a robust, secure, and customizable solution with ongoing development and support.

• 7/22/2024 - RFP Posting
• 8/9/2024 - Questions Due
• 8/20/2024 - Proposal Due Date
• 9/3/2024 - Council Award (Tentative)

• Minimum 5 years' experience performing similar services
• Provide examples of 3 relevant past projects in California within last 5 years

• Implement web-based Council and Commission Agenda Management System
• Provide agenda creation, distribution, and management capabilities
• Include Board & Commission management component
• Offer video streaming component with timestamp and closed captioning
• Migrate existing agendas, items, documents, and video/audio archives
• Conduct project status meetings and submit weekly status reports
• Provide full functional testing and staff training
• Deliver ongoing support, maintenance, and updates