Polk County

Buyer seeks a qualified vendor to provide, implement, and support a fund accounting software solution. Buyer requires replacement of their current accounting system with modules for general ledger, accounts payable/receivable, budgeting, fixed assets, and more. The solution must include data migration from existing systems, training for staff, and integration with current systems. Buyer expects comprehensive support, maintenance, and security provisions.

• 3/21/2025 - Request for Proposals Released
• 4/4/2025 - Written Questions Received
• 4/9/2025 - Response to Questions Released
• 4/11/2025 - Proposal Due Date
• 4/25/2025 - Interviews
• 5/16/2025 - Selection
• 5/30/2025 - Contract Negotiation

• Experience providing Accounting & Financial Reporting Software
• Capability to service and maintain all proposed software and equipment
• Certified personnel for training county staff
• Ability to provide US-based technical support preferred

• Provide fund accounting software solution with multiple modules
• Migrate data from Blackbaud/Financial Edge NXT
• Implement all applicable accounting modules
• Train 12 county staff on system use and maintenance
• Ensure compatibility with existing county technology systems
• Provide next business day equipment replacement maintenance
• Establish 99.99% system availability with backup and redundancy
• Support SAML 2.0 or other SSO methodology
• Complete cyber security assessment
• Configure API integration capabilities