University at Buffalo

Buyer seeks a Healthcare Education Management System for the Jacobs School of Medicine and Biomedical Sciences. The system will replace MedHub to manage program evaluations, clinical experiences, scheduling, attendance, grades, curriculum mapping, and reporting. Buyer needs the solution to distribute course materials, track student requirements, and generate reports for accreditation. The system must maintain data anonymity and integrate with existing university authentication systems.

• 3/20/2025 - RFP Opens
• 3/27/2025 - Bidder Questions Due
• 4/10/2025 - Proposal Due Date
• 5/5/2025 - Proof of Concept Demonstration
• 6/1/2025 - Award and Contracting

• Data storage within continental United States
• Shibboleth or ADFS authentication for all modules
• No caching of authentication credentials
• Data extraction in readable format
• Ability to import university data
• Distribute program evaluations
• Maintain anonymity of completed evaluations
• Allow students to submit case logs
• Generate reports on evaluation and case log data
• Allow data access via exports or API calls

• Distribute program evaluations while maintaining anonymity
• Collect and track student case logs for clinical experiences
• Distribute course/clerkship schedules and information to students
• Conduct schedule lottery with optimization capabilities
• Track attendance and course requirement completion
• Deliver materials in learning module format
• Maintain curriculum inventory and mapping
• Send reminders to students, residents, and faculty
• Gather information for MSPE letters
• Generate reports for LCME accreditation
• Potentially link with MedHub for Graduate Medical Education
• Implement Shibboleth or ADFS authentication
• Enable data extraction in readable format
• Import university data into system
• Provide product user manuals and documentation
• Protect authentication credentials from caching
• Store all data within continental United States
• Allow data access via exports or API calls
• Support university's digital transformation initiatives
• Maintain system operational by January 2026