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Expense Reimbursement Policy

5/23/2023
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Pontiac, Michigan

City of Pontiac

The buyer is implementing an Expense Reimbursement Policy for city employees. The policy outlines guidelines for work-related expenses, including travel, meals, and equipment purchases. It defines covered and non-covered expenses, documentation requirements, and approval processes. The policy aims to ensure employees understand reimbursement procedures and comply with IRS regulations for tax-free reimbursements.

  • 5/23/2023 - Proposal Due Date
Refer to RFP
  • Develop and implement an expense reimbursement policy for city employees
  • Create guidelines for work-related travel expenses
  • Establish procedures for meal reimbursements during work activities
  • Define covered and non-covered expenses for employee reimbursement
  • Set up documentation requirements for expense reimbursement
  • Implement approval processes for employee expenses
  • Create an Employee's Expense Report form
  • Establish timelines for submitting reimbursement requests
  • Define disciplinary actions for policy violations
  • Ensure compliance with IRS regulations for tax-free reimbursements

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